Purchasing
An approver signs the order before it is issued. Goods are received against that order, and the expense is recorded only when it is billed.
Open commitments
$3,400.00A purchase order is not an expense. It becomes a bill, and hits the journal, only when you bill it.
PO-2001
Gordon Food Service
Sep 20, 2026 · needed Oct 6, 2026 · Food Access
October grocery boxes. Do not exceed the pantry grant.
| Item | Ordered | Received | Billed | Amount |
|---|---|---|---|---|
Grocery cases Program supplies & food | 40 | 0 | 0 | $3,400.00 |
Order $3,400.00 · still committed $3,400.00
Signed off by Mara Ellison, Treasurer on Sep 18, 2026.